Trainody Privacy Policy
Last modified: 01/02/2025
1. Introduction
Welcome to Trainody's Privacy Policy. This document describes how we collect, use, and protect personal data of users who use our software as a service (SaaS) platform dedicated to personal trainers and their clients.
2. Data Controller
The data controller is Trainody, headquartered at [insert legal address]. For any privacy-related questions, you can contact us at: [insert email].
3. Data We Collect
3.1 User-Provided Data
- Registration data (first name, last name, email, password)
- Professional information of personal trainers
- Client contact information
- Workout and training plan information
- Physical measurements and fitness goals
- Medical documentation relevant to physical activity
3.2 Automatically Collected Data
- Access logs
- IP address
- Device and browser information
- Technical cookies necessary for platform operation
- Service usage data
4. Purpose of Processing
Data is collected and processed to:
- Provide Trainody platform services
- Manage user accounts
- Facilitate communication between trainers and clients
- Process and save workout plans
- Monitor client progress
- Improve our service
- Comply with legal obligations
- Send service communications
5. Legal Basis for Processing
Data processing is based on:
- Performance of the service contract
- User consent
- Legitimate interest of the controller
- Compliance with legal obligations
6. Data Retention
Personal data is retained for:
- The duration of the contractual relationship
- The period necessary to comply with legal obligations
- The time required to fulfill processing purposes
- Maximum 24 months after service termination for non-essential data
7. Data Sharing
Data may be shared with:
- Personal trainers and their clients (within the professional relationship)
- Technical service providers (hosting, backup, etc.)
- Competent authorities when required by law
8. Data Transfer
Data is stored on servers located in the European Union. Any transfer outside the EU complies with GDPR and includes appropriate protection guarantees.
9. User Rights
Users have the right to:
- Access their data
- Rectify inaccurate data
- Delete their data
- Restrict processing
- Data portability
- Object to processing
- Withdraw consent
- File a complaint with the supervisory authority
10. Data Security
We implement technical and organizational security measures to protect personal data, including:
- Data encryption
- Firewall and protection systems
- Limited data access
- Regular backups
- Staff training
- Breach management procedures
11. Cookies and Similar Technologies
We use technical cookies necessary for platform operation. For more information, please refer to our Cookie Policy.
12. Changes to Privacy Policy
We reserve the right to modify this Privacy Policy. Users will be informed of substantial changes via email or platform notification.
13. Minors
The service is not intended for users under 16 years of age. We do not knowingly collect data from minors without parental or legal guardian consent.
14. Contact Us
To exercise your rights or for any privacy-related questions, you can contact us:
- Email: [insert email]
- Address: [insert address]
- Contact form: [insert link]
15. Consent
By using Trainody, the user accepts this Privacy Policy and provides consent for data processing as described.
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